Posts Tagged ‘club elections#8217;

11
Oct

Club election process

Written on October 11, 2016 by Campus Life in Geographic, Other Activities, Professional, Social, Sports

Banner fair week 1920_1080 v2Election period

The election period will start on October 10th, right after the Club Fair. The exact dates are provided in the document “Election Schedule”.

All members of an IE Club who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

 

Rules

Club coordinators: 6 rules to remember

  1. The clubs are allowed to have a maximum of 6 coordinators.
  1. 3 member of the current board can stay for the next term of office. The names of the coordinators staying should be sent to campus.life@ie.edu before 11:59 pm on Saturday, October 15th. Please remember that you always have to leave at least 3 positions available for new students to apply for.
  1. New students can send their self-nominations (DOWNLOAD THE FORM HERE) for the clubs of their interest during the same week (from October 10th to 15th at 11:59 pm). The completed nomination forms should be sent to campus.life@ie.edu. Campus Life will share the candidatures with the corresponding Club Boards no later than October 18th.
  1. If the total number of potential coordinators (the members of the board staying for the next term of office + new candidates) is less or equal to 6 after 11:59 pm on October 15th, no elections will be required and the 3 new candidates will be announced members of the new board of the club. In case the total number of new candidates is less than 3, more members of the previous board can stay for the next term of office, always given that the total number coordinators is not higher than 6.
  1. If the total number of potential coordinators (the members of the board staying for the next term of office + new candidates) is higher than 6, the club will have to organize elections in order to determine the new board. The members from the previous board who are staying for the next term of office do not have to participate in the elections, their seats in the new board are automatically assigned.
  2. The names of all the Coordinators elected should be officially communicated to Campus Life office for the formal approval and update of the database of Club Boards and http://clubs.ie.edu no later than October 30th.

 

Elections: 2 rules to remember

  1. In case the elections are necessary, the clubs are requested to conduct them in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participatory and democratic.
  1. Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in this guide.

In both cases (if no elections are necessary or if the elections were held) the roles of the members of the new board can be freely decided by new coordinators and should be communicated to Campus Life no later than the dates indicated in “Election Schedule” document.

8
Oct

Club election schedule

Written on October 8, 2015 by Campus Life in Geographic, Other Activities, Professional, Social, Sports

Oct 14 at 7 pm – Oct 18 at 11:59 pm

Current coordinators: decide the number of coordinators the club is going to have (a maximum of 6-8 coordinators is currently allowed), the coordinators staying for the next term of office and send their names to campus.life@ie.edu no later than 11:59 pm on Sunday, Oct 18th. Please remember that you always have to leave at least 3 positions available for new students to apply for.

New students and partners: prepare and send the nomination form for becoming a coordinator of the clubs of your interest to campus.life@ie.edu before 11:59 pm on Sunday, Oct 18th. Remember that you cannot be a coordinator of more than two clubs. Choose carefully!

 

Oct 19-20

Campus Life will revise the names of the previous club coordinators staying for the next term of office and the new candidatures received and:

  • Will announce the new boards for those clubs that have 6 or less participants;
  • Will inform the clubs with more than 6 participants about the necessity to organize elections in order to determine the new board. In case the club has decided to have 7 or 8 coordinators, the elections will only be needed if the number of new candidates and current coordinators staying for the next term of office exceeds 7 or 8.

 

Oct 21 – Oct 26

Oct 26th is the deadline for the new boards that do not have to organize elections to communicate the official roles each coordinator will be taking in the board to Campus Life.

Campus Life can book meeting rooms for the new boards when needed.

 

Oct 21 – Nov 6

Nov 6th is the deadline for the clubs that have to organize elections to communicate both the newly elected board and the roles of each coordinator to Campus Life.

The clubs that have to conduct elections are welcome to ask for Campus Life support. Campus Life can book rooms for meetings or the election itself, help the club to organize elections online (if online method is chosen), ensure the transparency of the process, communicate the election date to IE community, etc.

8
Oct

Club election process

Written on October 8, 2015 by Campus Life in Geographic, Other Activities, Professional, Social, Sports

Election period

The election period will start on Oct 14th, right after the Club Fair. The exact dates are provided in the document “Election Schedule”.

All members of an IE Club who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

 

Rules

Club coordinators: 6 rules to remember

  1. Due to the increased number of students on Campus this year, the clubs are allowed to decide if they want to keep the number of coordinators the same as always (6) or if they want to increase it to a maximum of 8 coordinators.
  2. 3 to 5 members of the current board can stay for the next term of office. The names of the coordinators staying should be sent to the campus.life@ie.edu before 11:59 pm on Sunday, October 18th. Please remember that you always have to leave at least 3 positions available for new students to apply for
  3. New students can send their self-nominations for the clubs of their interest during the same week (from Oct 14th to Oct 18th at 11:59 pm). The completed nomination forms should be sent to campus.life@ie.edu. Campus Life will share the candidatures with the corresponding Club Boards on Oct 20.
  4. If the total number of candidatures (the members of the board staying + new candidates) is less or equal to the maximum number of coordinators selected by the board (6 to 8) after 11:59 pm on Oct 18th, no elections will be required and the 3 new candidates will be announced members of the new board of the club. In case the total number of new candidates is less than 3, more members of the previous board can stay for the next term of office, always given that the total number of members of the board does not exceed the maximum number of coordinators allowed (6 to 8).
  5. If the total number of candidatures (the members of the board staying + new candidates) is bigger than the maximum number established by the club (6 to 8), the club will have to organize elections in order to determine the new board. The members from the previous board who are staying for the next term of office do not have to participate in the elections, their seats in the new board are automatically assigned.
  6. The names of all the Coordinators elected should be officially communicated to Campus Life office for the formal approval and update of the database of Club Boards and the website of Campus Life.

 

Elections: 4 rules to remember

  1. If there are more than 3 candidatures for the board of a club and the total number of coordinators staying for the next term of office + new candidates exceeds the maximum number of coordinators established by the club (6 to 8), elections are necessary.
  2. A member of the board should be appointed to organize the elections of the club.
  3. The clubs are requested to conduct elections for the new board in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participative and democratic. 
  4. Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in Campus Life Guidebook.

In both cases (if no elections are necessary or if the elections were held) the roles of the members of the new board can be freely decided by new coordinators and should be communicated to Campus Life no later than the dates indicated in “Election Schedule” post.

5
May

Club election process

Written on May 5, 2015 by Campus Life in Geographic, Other Activities, Professional, Social, Sports

Election period

The election period will start on May 12th, right after the Club Fair. The exact dates are provided in the post “Election Schedule”.

All members of an IE Club who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

 

Rules

Club coordinators: 5 rules to remember

  1. 3 members of the current board can stay for the next term of office. The names of the coordinators staying should be sent to the campus.life@ie.edu before 11:59 pm on Saturday, May 16th.
  2. New students can send their self-nominations for the clubs of their interest during the same week (from May 12th to 16th at 11:59 pm). The completed nomination forms should be sent to campus.life@ie.edu. Campus Life will share the candidatures with the corresponding Club Boards on May 19.
  3. If the total number of candidatures (the members of the board staying + new candidates) is less or equal to 6 after 11:59 pm on May 16th, no elections will be required and the 3 new candidates will be announced members of the new board of the club. In case the total number of new candidates is less than 3, more than 3 members of the previous board can stay for the next term of office, always given that the total number of members of the board does not exceed 6 coordinators.
  4. If the total number of candidatures (the members of the board staying + new candidates) is bigger than 6, the club will have to organize elections in order to determine the new board. The members from the previous board who are staying for the next term of office (no more than 3) do not have to participate in the elections, their seats in the new board are automatically allocated.
  5. The names of all the Coordinators elected should be officially communicated to Campus Life office for the formal approval and update of the database of Club Boards and the website of Campus Life.

 

Elections: 4 rules to remember

  1.  If there are more than 6 candidatures for the board of a club, elections are necessary.
  2.  A member of the previous board should be appointed to organize the elections of the club.
  3. The clubs are requested to conduct elections for the new board in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participative and democratic.
  4. Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in Campus Life Guidebook.

In both cases (if no elections are necessary or if the elections were held) the roles of the members of the new board can be freely decided by new coordinators and should be communicated to Campus Life no later than the dates indicated in “Election Schedule” post.

5
May

Club election schedule

Written on May 5, 2015 by Campus Life in Geographic, Other Activities, Professional, Social, Sports

May 12 at 7 pm – May 16 at 11:59 pm

Current coordinators: decide the 3 coordinators staying for the next term of office and send their names to campus.life@ie.edu no later than 11:59 pm on Saturday, May 16th.

New students and partners: prepare and send the nomination form for becoming a coordinator of the clubs of your interest to campus.life@ie.edu. Remember that you cannot be a coordinator of more than two clubs. Choose carefully!

 

May 18-19

Campus Life will revise the names of the previous club coordinators staying for the next term of office and the new candidatures received and:

  • Will announce the new boards for those clubs that have 6 or less participants;
  • Will inform the clubs with more than 6 participants about the necessity to organize elections in order to determine the new board.

 

May 20 – May  25

May 25th is the deadline for the new boards that do not have to organize elections to communicate the official roles each coordinator will be taking in the board to Campus Life.

Campus Life can book meeting rooms for the new boards when needed

 

May 20 – June 3

June 3rd is the deadline for the clubs that have to organize elections to communicate both the newly elected board and the roles of each coordinator to Campus Life.

The clubs that have to conduct elections are welcome to ask for Campus Life support. Campus Life can book rooms for meetings or the election itself, help the club to organize elections online (if online method is chosen), communicate the election date to IE community, etc.

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