Posts Tagged ‘clubs#8217;

April 24 at 7 pm – May 3 at 11:59 pm

Current coordinators: decide the 3 coordinators staying for the next term of office and send their names to campus.life@ie.edu no later than 11:59 pm on Saturday, May 3rd.

New students and partners: prepare and send the nomination form for becoming a coordinator of the clubs of your interest to campus.life@ie.edu before 11:59 pm on Saturday, May 3rd. Remember that you cannot be a coordinator of more than two clubs. Choose carefully!

May 5-6

Campus Life will revise the names of the previous club coordinators staying for the next term of office and the new candidatures received and:

• Will announce the new boards for those clubs that have 6 or less participants;
• Will inform the clubs with more than 6 participants about the necessity to organize elections in order to determine the new board.

May 7 – May 18

May 18^th is the deadline for the new boards that do not have to organize elections to communicate the official roles each coordinator will be taking in the board to Campus Life.

Campus Life can book meeting rooms for the new boards when needed.

May 7 – May 29

May 29^th is the deadline for the clubs that have to organize elections to communicate both the newly elected board and the roles of each coordinator to Campus Life.

The clubs that have to conduct elections are welcome to ask for Campus Life support. Campus Life can book rooms for meetings or the election itself, help the club to organize elections online (if online method is chosen), communicate the election date to IE community, etc.

Election period

The election period will start on April 24^th, right after the Club Fair. The exact dates are provided in the post “Election Schedule”.

All members of an IE Club who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

Rules

Club coordinators: 5 rules to remember:

1. 3 members of the current board can stay for the next term of office. The names of the coordinators staying should be sent to the campus.life@ie.edu before 11:59 pm on Saturday, May 3^rd. 

2. New students can send their self-nominations for the clubs of their interest during the same week (from April 24^th to May 3^rd at 11:59 pm). The completed nomination forms should be sent to campus.life@ie.edu. Campus Life will share the candidatures with the corresponding Club Boards on May 5-6.

3. If the total number of candidatures (the members of the board staying + new candidates) is less or equal to 6 after 11:59 pm on May 3^rd, no elections will be required and the 3 new candidates will be announced members of the new board of the club.

In case the total number of new candidates is less than 3, more than 3 members of the previous board can stay for the next term of office, always given that the total number of members of the board does not exceed 6 coordinators.

4. If the total number of candidatures (the members of the board staying + new candidates) is bigger than 6, the club will have to organize elections in order to determine the new board.

The members from the previous board who are staying for the next term of office (no more than 3) do not have to participate in the elections, their seats in the new board are automatically allocated.

5. The names of all the Coordinators elected should be officially communicated to Campus Life office for the formal approval and update of the database of Club Boards and the website of Campus Life.

Elections: 4 rules to remember

 1. If there are more than 6 candidatures for the board of a club, elections are necessary.

 2. A member of the previous board should be appointed to organize the elections of the club.

3. The clubs are requested to conduct elections for the new board in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participative and democratic.

4. Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in Campus Life Guidebook.

In both cases (if no elections are necessary or if the elections were held) the roles of the members of the new board can be freely decided by new coordinators and should be communicated to Campus Life no later than the dates indicated in “Election Schedule” post.

December 9 at 8 pm – December 15 at 11:59 pm

Current coordinators: decide the 3 coordinators staying for the next term of office and send their names to campus.life@ie.edu no later than 11:59 pm on Sunday, December 15^th.

New students and partners: prepare and send the nomination form for becoming a coordinator of the clubs of your interest to campus.life@ie.edu. Remember that you cannot be a coordinator of more than two clubs. Choose carefully!

December 17

Campus Life will revise the names of the previous club coordinators staying for the next term of office and the new candidatures received and:

• Will announce the new boards for those clubs that have 6 or less participants;
• Will inform the clubs with more than 6 participants about the necessity to organize elections in order to determine the new board.

December 17 – January 19

January 19^th is the deadline for the new boards that do not have to organize elections to communicate the official roles each coordinator will be taking in the board to Campus Life.

Campus Life can book meeting rooms for the new boards when needed.

December 17 – January 26

January 26^th is the deadline for the clubs that have to organize elections to communicate both the newly elected board and the roles of each coordinator to Campus Life.

The clubs that have to conduct elections are welcome to ask for Campus Life support. Campus Life can book rooms for meetings or the election itself, help the club to organize elections online (if online method is chosen), communicate the election date to IE community, etc.

Election period

The election period will start on December 9^th, right after the Club Fair. The exact dates are provided in IE Club Election Schedule post in the blog.

All members of an IE Club who are currently studying at IE or are partners of IE students, are allowed to raise their candidatures in order to occupy vacant positions in the Board of the club in question.

The maximum number of clubs in which a current IE student/partner can be a coordinator is two.

Rules

Club coordinators: 5 rules to remember

1.     3 members of the current board can stay for the next term of office. The names of the coordinators staying should be sent to the campus.life@ie.edu before 11:59 pm on Sunday, December 15^th.

2.     New students can send their self-nominations for the clubs of their interest during the same week (from December 9^th to 15^th at 11:59 pm). The completed nomination forms should be sent to campus.life@ie.edu. Campus Life will share the candidatures with the corresponding Club Boards on December 17^th.

3.     If the total number of candidatures (the members of the board staying + new candidates) is less or equal to 6 after 11:59 pm on December 15^th, no elections will be required and the 3 new candidates will be announced members of the new board of the club.

In case the total number of new candidates is less than 3, more than 3 members of the previous board can stay for the next term of office, always given that the total number of members of the board does not exceed 6 coordinators.

4.     If the total number of candidatures (the members of the board staying + new candidates) is bigger than 6, the club will have to organize elections in order to determine the new board.

The members from the previous board who are staying for the next term of office (no more than 3) do not have to participate in the elections, their seats in the new board are automatically allocated.

5.     The names of all the Coordinators elected should be officially communicated to Campus Life office for the formal approval and update of the database of Club Boards.

Elections: 4 rules to remember

1.     If there are more than 6 candidatures for the board of a club, elections are necessary.

2.     A member of the previous board who should be appointed to organize the elections of the club.

3.     The clubs are requested to conduct elections for the new board in a free, transparent and fair manner. Selecting the most appropriate system for the election is the sole responsibility of the current Club Coordinators, always given that the system is participative and democratic.

4.    Dismissal of the Board: IE Campus Life has the authority to dismiss a Coordinator or the whole Board if there are proofs of violation of IE Ethics Code or the principles, values or norms contained in this guide.

In both cases (if no elections are necessary or if the elections were held) the roles of the members of the new board can be freely decided by new coordinators and should be communicated to Campus Life no later than the dates indicated in “Election Schedule” document.